Recruitment Program Manager

The Wisconsin Foundation and Alumni Association (WFAA), the private fundraising and alumni relations organization for UW-Madison, is seeking an experienced professional to join our Human Resources team. The Recruiting Program Manager is responsible for planning, executing and delivering projects and programs that develop WFAA’s recruiting processes and employer brand. This position will increase efficiency, support managers with best practices, manage knowledge and deliver or improve tools and analytics.

Primary responsibilities will include:

Recruitment Program Management

  • Define, refine, implement and maintain recruiting processes that drive success, efficiency, and quality of hire
  • Partner with the organization’s people leaders to effectively and dynamically hire for each role based on their unique needs
  • Use data-driven metrics to build creative sourcing strategies so we always have a robust pipeline of candidates for key roles which match our organizational values
  • Identify, build and equip the organization’s people leaders with the tools and training to consistently and successfully identify and attract top talent for their teams
  • Translate ideas and strategy into project plans, while effectively managing multiple projects and timelines concurrently
  • Manage the selection, operation and maintenance of tools or processes that support candidate experience, relationships with business stakeholders and hiring goals
  • Lead new initiatives to address recruiting challenges across the organization

Recruitment and Selection Process

  • Drive full life cycle recruiting for open roles including helping hiring managers define and execute sourcing plans, recruit directly for open positions, extend offers and close candidates
  • Write and submit job postings consistent with WFAA branding via appropriate sourcing methods
  • Maintain candidate disposition tracking and develop metrics to track goals
  • Manage the recruitment database
  • Coordinate and document scheduling of interviews
  • Coordinate travel and accommodations for candidates when appropriate
  • Screen and interview candidates for assigned positions
  • Conduct reference checks and other pre-employment activities
  • Responsible for offer letters and sending regrets

Human Resources Generalist Support

  • Assist with new employee orientation
  • Provide information and consultation to employees, managers, and applicants for designated human resource functions, with guidance of Chief Human Resources Officer
  • Exhibit judgment, appropriate confidentiality, accuracy and timeliness in providing information
  • Provide support services for committee meetings and/or WFAA leadership
  • Explain and interpret HR/WFAA policies and procedures to employees and managers, as delegated
  • Participate in Human Resource and WFAA processes and programs as needed

Support a service-oriented atmosphere in accordance with WFAA mission, values and philosophy

  • Strategic beliefs
    • The University of Wisconsin-Madison has a transforming impact on students, alumni, and society;
    • Authentic, lifelong relationships and engagement with alumni, donors and friends are fundamental to sustaining the reputation and continued success of the University;
    • Philanthropy has an essential and growing importance on the future progress of UW-Madison;
    • The highest level of stewardship and fiduciary responsibility in financial, investment, data and gift administration is vital to maintaining trust with our stakeholders;
    • Diverse views, experiences and perspectives strengthen WFAA and the university community.
  • Organizational values
    • We are serious about delivering results;
    • We work together and with our campus partners as a team;
    • We are committed to alumni, donors, volunteers and others;
    • We are open-minded;
    • We create a positive work environment.


  • BA/BS degree in Human Resources, Business or related field and/or equivalent professional experience
  • 2+ years’ full life-cycle recruiting, including sourcing and consulting with hiring managers
  • 2+ years’ experience scoping, leading and delivering programs and projects

Key Competencies:

  • Exceptional partner with strong consulting skills and ability to influence others across all types of roles and skill sets and interdisciplinary teams.
  • Passionate about educating others and have a knack for building resources to help others be successful
  • Thrive in ambiguity and enjoy carving a path
  • Ability to generate and analyze meaningful data
  • Drive adoption of “new” recruiting programs and processes through effective change leadership
  • Able to manage multiple projects and deliver high quality work
  • Experience recruiting in a non-profit, higher education or related environment is desirable
  • PHR or SHRM-CP certification a plus

This is a full time, exempt position reporting to the Chief Human Resources Officer. We offer an excellent work environment as well as competitive pay and benefits.

To apply, please submit cover letter and resume to:

Apply Online »

Please contact Human Resources if you have any questions at Application deadline is November 15, 2018.