The Wisconsin Foundation and Alumni Association (WFAA)*, the private fundraising and alumni relations organization for UW-Madison, is recruiting for a Development Program Specialist to join a team responsible for planning and executing development programs on behalf of various campus units. Responsibilities for this position include donor and campus relations, stewardship, prospect management, and office administration. The Development Program Specialist has significant contact with faculty, staff, alumni, and other donors to the University.
Primary responsibilities will include:
Donor and Campus Relations
- Serve as primary liaison to campus partners, working to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of the development process.
- Coordinate fund administration process, including all activities related to the creation, documentation, notification, review, and stewardship of unit funds.
- In coordination with events team, plan, implement, and manage all aspects of events designed to identify and cultivate new prospects and build relationships with existing donors. Ensure that appropriate data is entered into ABE during event follow-up.
- Actively participate in meetings and other activities with campus partners that support unit development efforts.
- Provide directors of development with materials as requested in preparation for donor visits and appropriate follow-up in CRM, etc.
- Assist directors of development with donor visits to campus, including on-site logistics, greeting and hosting guests, and responding to miscellaneous needs as they arise.
- Serve as the liaison with the SoHE scholarship team, working closely with scholarship coordinators (undergraduate and graduate) and have an understanding of the scholarship program, application system and awarding cycle as well as donor stewardship tactics
- Prepare gift, milestone, and other acknowledgements for assigned team members.
- Coordinate and distribute routine gift reports.
- Coordinate and manage the gift impact reporting.
- Work with directors of development to assist in reviewing and implementing new opportunities for donor engagement.
- Work with the business intelligence team as needed, refine and customize donor lists for special mailings, invitations, donor recognition, etc.
- Assist directors of development with other prospect and donor stewardship activities as required.
Prospect Data Management
- Pull BI self-service reports. Work with unit prospect pool identified by the research and prospect management team to assist directors of development in qualification and portfolio management.
- Maintain contact updates, donor biographic information, and other constituent management duties.
- Work with Research to request profile and capacity information.
- Maintain advisory board memberships, donor recognition society memberships, and other affiliated groups.
Support a service-oriented atmosphere in accordance with WFAA mission, values and philosophy
- The University of Wisconsin-Madison has a transforming impact on students, alumni, and society;
- Authentic, lifelong relationships and engagement with alumni, donors and friends are fundamental to sustaining the reputation and continued success of the University;
- Philanthropy has an essential and growing importance on the future progress of UW-Madison;
- The highest level of stewardship and fiduciary responsibility in financial, investment, data and gift administration is vital to maintaining trust with our stakeholders;
- Diverse views, experiences and perspectives strengthen WFAA and the university community.
- We are serious about delivering results;
- We work together and with our campus partners as a team;
- We are committed to alumni, donors, volunteers and others;
- We are open-minded;
- We create a positive work environment.
- High school graduate required. Post high school training, college degree, or equivalent preferred;
- 3 + years of relevant professional work experience in a dynamic, team-orientated environment;
- Excellent verbal and written communication skills;High degree of familiarity with online communities, social media and the Internet;
- High level proficiency with MS Office products, particularly Word, Excel and Outlook;
Previous database reporting and experience with constituent relationship management software preferred;
- Creativity, innovation, flexibility and ability to work with loosely defined parameters